Notice of 2011 Annual General Meeting

The 2011 AGM of the Te Matatini Society Incorporated will be held

Date: Friday 28th October, 2011
Time: 1pm – 4pm
Venue: Novotel - Auckland Airport

AGENDA

1. Apologies
2. Confirmation of Minutes of 2010 AGM
3. Matters arising from the Minutes
4. Presentation and adoption of Chairman’s Report
5. Presentation and adoption of Annual Audited Accounts
6. Election of Chairperson
7. General Business

Notes to the Agenda
The election of the Chairperson (agenda item 7) will be undertaken by the National Committee under Rule 5.4 of the existing Rules of the Society. A Nomination form is included in this notice.

Important Reminders

Quorum: a quorum for the AGM is a majority of delegates.

Voting: Members of the Society are invited to attend the AGM. In accordance with the Rules, only the delegate of each Member (being a Regional Society) is entitled to vote. No voting by proxy is permitted.

Darrin Apanui
Exective Director
Te Matatini Society Incorporated

 

Nominations for Chairperson

Nominations are to be received by the Executive Director by 5 pm on Monday 3 October 2011.

Download nomination rules and Nomination form (Word - 167kb)

This is the call for nominations for the Chairperson of Te Matatini Society Incorporated, according to the Rules of Society, Clause 5.4:

The National Committee shall appoint a chairperson from within its committee membership and the following shall apply:

1. the election process for the chairperson shall be determined by the National Committee;
2. the term of office of the chairperson shall be until the third Annual General Meeting after his or her appointment as chairperson (provided that as at the date of adoption of these Rules the Society has a chairperson who will remain in office until October 2011);
3. the chairperson may be elected at an Annual General Meeting or at a Special Meeting called for the purpose;
4. should the chairperson be elected at a Special Meeting then the appointment need only be confirmed at the next Annual General Meeting and the term of office shall be fixed from that Annual General Meeting;
5. on election as chairperson that person shall relinquish his or her delegate position and the Member that the chairperson previously represented shall appoint a replacement delegate to the National Committee; and
6. the powers, duties, and responsibilities of the chairperson shall be determined by the National Committee.